Every page, section, session and activity in your program has its own status: Draft or Published. Learners only ever see published content. This means you can build, review and change your program's content in draft, then publish each part when it's ready, without learners seeing anything unfinished.

Your program also has its own status, such as Draft, Enrolling or Active, which controls whether learners can get into the program at all. This article explains how content statuses work, how to publish and unpublish content, and how to find anything that isn't ready yet.

Content Statuses

Each piece of content has one of three statuses:

• Published (green dot) - the content is live, and learners can see it once the page it's on is published.
• Draft, ready to publish (blue dot) - the content has everything it needs, and you can publish it whenever you're ready.
• Draft, not ready (half-filled blue dot) - the content is missing something required, such as a session's joining link. You'll need to complete it before it can be published.

You'll see these statuses in several places in Edit mode:

• Next to each page in the Learning Journey menu on the left.
• On the status label next to each page, section, session and activity.
• On the progress bar next to each section or session, which shows how much of its content is published (green) and how much is still in draft (blue).

At the top of each page, the All, Published and Draft filter shows how many items on the page have each status. Select Published or Draft to show only those items.

What Learners See

• Learners only see published content. Anything still in draft is hidden from them.
• A published section or session is only available to learners once the page it's on is also published.
• Learners can't get into the program while it's in Draft or Enrolling. They can get in once it's Active, unless you've locked it until a specific date. Draft content doesn't stop you moving the program to Enrolling or Active, so check your content statuses before the program goes live.

To check how your program looks to learners, select Preview at the top of the page.

Publishing Content

You can publish an activity, a section or session, or a whole page. Each item's menu (the three dots next to its status label) only shows Publish when the item is ready to publish.

Publishing an Activity

1. Select the three dots next to the activity's status.
2. Select Publish.

The activity is published straight away. Its section's progress bar updates to show it as published.

Publishing a Section or Session

1. Select the three dots next to the section's status.
2. Select Publish.

3. Choose how learners can access the section once it goes live, under Availability:

• Available - learners can open it straight away.
• Locked - learners can see the section title, but can't open it.
• If previous required section is complete - learners can open it once they've completed the previous required section.
• Specific time - learners can open it from the date and time you choose.

4. Select Publish.

Publishing a section or session also publishes all the activities in it. Learners can see it once the page it's on is published. Read more about section availability here.

Publishing a Page

1. Open the page in the Learning Journey menu.
2. Select the three dots next to the page's status, at the top right of the page.
3. Select Publish.

Publishing a page also publishes the sections, sessions and activities on it, so everything on the page becomes visible to learners at once.

Saving and Publishing From the Editor

When you edit a session or section, its status is shown on the left of the editor, under the list of steps. A tick next to a step means it's complete, and a half-filled circle means something required is missing. The banner at the top of each step shows how many required items are complete. Select it to see exactly what's missing.

Once everything required is complete, the status changes to Draft (ready to publish) and a Publish button appears below it.

On the last step of the editor, select Save as Draft to save your changes and keep the item in draft, or Save & Publish to save your changes and publish it. Your changes are only saved when you select one of these buttons. If you select Done without saving, your changes are lost.

Moving Content Back to Draft

To take published content back to draft, select the three dots next to its status, then select Draft. This is useful if you need to make changes before learners see them, or hide something temporarily.

Moving a page back to draft doesn't change the status of the sections and activities on it. They stay published, but learners can't see them while the page is in draft. When you publish the page again, they'll be visible straight away.

Checking Your Whole Program

To see the status of all your program's content at once, go to the Program Overview. Open your program and select Edit, then select Program Set Up under Program Overview in the left-hand menu.

Authoring progress shows how many pages, sections and activities your program has, and how many are Published, Draft, ready to publish and Draft, not ready.

To find content that isn't ready, look for the half-filled dots next to pages in the Learning Journey menu, then open the page and check each section and activity.

Common Questions

Why can't I see Publish in an item's menu?
The item isn't ready to publish yet. Look for the half-filled dot, then open the item and check the required items banner on each step to see what's missing.

I copied a program. Why are some sessions not ready?
Webinar links aren't included when you copy a program. Add the link to each virtual session, then save it, and the session will be ready to publish.

Do learners see content I publish while the program is still in Draft?
No. Learners can't get into the program until it's Active. Publishing content while the program is in Draft or Enrolling simply gets it ready for when learners arrive.

I made changes in the editor but they didn't save. Why?
Changes in the editor are saved when you select Save as Draft or Save & Publish on the last step. Selecting Done closes the editor without saving.