The Program Overview is the home page for your program's settings. It shows your program's login and enrolment links, where the program is in its lifecycle, how much of its content is ready, and what still needs to be done before you can open enrolment or go live. It also gives you a summary of your program's details and key dates.

Use the Program Overview as your checklist while you build a program. When everything is ready, you start enrolling or activate the program from here.

To open it, open your program and select Edit. Under Program Overview in the left-hand menu, select Program Set Up.

Program Links

At the top of the page you'll find your program's links:

• Program - the link learners use to log in to the program.
• Enrolment - the link learners use to enrol.

Select the copy icon next to either link to copy it. If your program has a program code, it's shown below the links.

Turn on Enable public enrolment from direct share link to let anyone with the enrolment link enrol, even if the program isn't in the public catalogue.

Select Favourite to add the program to your favourites tab in Program Admin.

Program Lifecycle

The Program lifecycle shows your program's current status, with a short description of what that status means. Each program moves through these stages:

• Draft - the program is being built and isn't visible to learners. Every new program and copy starts in Draft, so you can set it up and add content before anyone can enrol.
• Enrolling - learners can enrol, but they can't get into the program yet. The program opens to learners when you activate it. Use Enrolling to take enrolments while you finish getting the program ready.
• Active - the program is live, and learners can get into it. If you've locked the program until a specific date, learners can get in from that date, and the lifecycle shows when it unlocks.
• Archived - the program has finished and is held in the archive. Archiving a program also archives all its team enrolments. Learners can no longer see or access an archived program, if they received a badge for the program, the badge will remain in their achievements. Once a program is archived, you'll find it under Archived Programs in Program Admin.
• Cancelled - the program was cancelled before it started. You'll find it under Cancelled Programs in Program Admin. Learners who were enrolled see a message on the program saying it has been cancelled, and that someone from your team will be in touch to discuss their options.

To move a program to Enrolling or Active, use Start enrolling or Activate, described below. To change the status in any other way, such as archiving or cancelling the program, select the three dots next to the lifecycle, then choose the new status.

Some status changes can't be undone, so it's worth knowing how a program can move between them:

• A Draft program can move to Enrolling, or go straight to Active.
• Once a program is Enrolling, it can't return to Draft.
• Once a program is Active, it can't return to Enrolling or Draft.
• An Archived program can only return to Active, and only once every requirement is complete.
• A Cancelled program can only return to Draft.

Authoring Progress

Authoring progress shows how many items and pages your program has, and how many are Published, Draft, ready to publish or Draft, not ready. Learners only see published content. Content that's still in draft doesn't stop your program from moving to Enrolling or Active.

Getting Ready to Enrol and Go Live

Two checklists show what still needs to be done:

• Ready to open enrolment - the requirements to complete before you can select Start enrolling.
• Ready to go live - the extra requirements to complete before you can select Activate. To activate, every requirement on both checklists must be complete.

Each row shows a settings area and how many items are outstanding. The requirements depend on how your program is set up. For example, a paid program needs a purchase plan, and a program listed in the catalogue needs a catalogue listing. Select Show more to see every row.

Select a row's outstanding count to see exactly what's missing. From there, you can go straight to the screen where you complete it. For some features, you can also turn the feature off instead. Turning a feature off from this window saves immediately.

When a checklist is complete, select Start enrolling or Activate to change your program's status.

Program Details and Key Dates

At the bottom of the page, Program details summarises your program's settings, such as its delivery mode, path, enrolment method, time zone, payment, org unit, seat limit, grading, groups and codes. Key dates shows a timeline of when enrolment closes, when the program starts and when it ends.

To change any of these, go to Details & Key Dates.

The Program Set Up Menu

Under Program Set Up in the left-hand menu, you'll find each area of your program's settings. Some only appear when you've turned on the feature they belong to:

• Details & Settings - your program's details, description, key dates, categories and codes, and the features it uses.
• Learning Objectives - shown when Learning objectives is turned on.
• Payments & Pricing - shown for paid programs.
• Catalogue - shown when the program is listed in the catalogue.
• Application - shown for application programs.
• Social Learning - shown when Social learning is turned on.
• Coaching - shown when Coaching is turned on.

A green dot next to a page means everything required on it is complete. A half-filled dot means there's still something to do.

Tip: Select the g icon on the right of the page to open the Guroo Help panel. It explains each setting on the page, based on how your program is currently set up.