The Calendar brings every session and due date in your program together in one place, in date order. As you build your program, it's an easy way to check your schedule, spot gaps or clashes, and add sessions without going to each page.

Learners get their own version of the calendar, called the Program Schedule. It shows the sessions and due dates they need to know about, and lets them download calendar invites or print the full schedule.

The calendar is built from your program's content, so you don't need to enter anything twice. Any session, and any section with a due date, appears automatically.

Turning On the Calendar

1. Open your program and select Edit.
2. Under Program Overview in the left-hand menu, select Program Set Up, then select Details & Settings.
3. Select the Experience tab.
4. Under Calendar, turn on Program calendar.

Once it's on, Calendar appears under Program Overview in the left-hand menu.

Viewing Your Program's Calendar - Edit view

To open the calendar in edit view, open your program and select Edit, then select Calendar under Program Overview in the left-hand menu.

The calendar lists every session and due date by date. All times are shown in your program's time zone, which is set on the Key Dates tab of Details & Settings.

Each entry shows:

• the session's date and time, or the section's due date;
• the type, such as Virtual Session, In Person Session, Group Sessions or Self-paced Section with Due Date;
• the Learning Journey page it's on;
• how many required activities it has, and whether it's an elective;
• its status, Draft or Published.

Select the arrow next to an entry's title to expand it and see its details. Select Edit in the session details to change the session's details.

Filtering the Calendar

Use the filters at the top of the calendar to narrow down what's shown:

• Type - show only In-person, Virtual, Hybrid, Group or Untracked sessions, or Due dates.
• Status - show only Published or Draft items. This is a quick way to check what learners will see, as only Active items appear to learners..
• Page - show only the sessions and due dates on one Learning Journey page.
   

List and Timetable Views

Select List or Timetable at the top right to change how the calendar is shown:

• List - every session and due date in date order, with its details.
• Timetable - each day with a session shown as a column, with sessions placed at their times. This makes it easy to see how long each session runs and whether any overlap. Days without sessions are collapsed, and due dates are shown on their day.

Adding a Session From the Calendar

You can add a session straight from the calendar. It's added to the bottom of the Learning Journey page you choose.

1. Select Add Session in the top right hand corner.
2. Choose the type of session: Virtual Session, In-Person Session, Hybrid Session, Group Session or Untracked Session. Untracked sessions are for things like breaks, meals and social events.

3. Under Learning Journey Page, choose the page the session belongs on. You can also choose New page.
4. Enter the Session Title, Session Date, Time and Duration.
5. Select Add to add the session and return to the calendar, or Add & Edit to open the session's settings, where you set how learners join, who runs it and its reminders.

New sessions start in Draft, so learners won't see them until you publish them. Sections and other activities can't be added from the calendar. Add those from the page itself.

Editing and Deleting Sessions

Select the three dots next to a session's status, then select Edit to open it in the editor, or Delete to remove it from the program. Deleting a session also removes it from its page, not just from the calendar.

Because the calendar is built from your program's content, any change you make to a session or due date, on its page or in the editor, shows on the calendar straight away.

Printing the Calendar

Select Print to open your browser's print window. From there you can print the calendar or save it as a PDF, for example to share the schedule with your program team.

What Learners See

Learners find the Program Schedule by selecting Calendar under Program Overview in their program menu. It shows their sessions and due dates in your program's time zone, and they can download calendar invites for their sessions or select Print to print the schedule.

• Learners only see published sessions and due dates. Anything still in draft doesn't appear.
• For group sessions, learners only see the sessions for the groups they've been assigned to. Coordinators and facilitators see all group sessions.

To check how the schedule looks to learners, select Preview at the top of the page, then select Calendar.

You can also show learners the schedule during onboarding, using the Calendar onboarding page. Read more about onboarding here.

Common Questions

I can't see Calendar in the left-hand menu. Where is it?
Turn on Program calendar on the Experience tab of Details & Settings.

Why isn't a section showing on the calendar?
Only sessions, and sections with a due date, appear on the calendar. Add a due date to the section for it to show.

Why can't learners see a session on their calendar?
The session, or the page it's on, may still be in draft. Use the Status filter to show Draft items, then publish them when they're ready. If it's a group session, check the learner is assigned to that group.

Why are the session times different from what I expected?
The calendar shows times in your program's time zone. Check the time zone on the Key Dates tab of Details & Settings.