There are four options for sessions in Academy:

• Virtual Session – an online session for your entire cohort.
• In-Person Session - a face-to-face session for your entire cohort.
• Hybrid Session - a session which has both virtual and in-person joining opportunities for your entire cohort.
• Group Session – will display a different session date and time for each group in your program. 

This article will focus on whole cohort Sessions, read the article on Group Sessions here

Setting Up a Session

Add a new Session, select which session type you would like to create. Populate the details as appropriate for the session. Click ‘Add & Edit’.
The Details preferences chosen will depend on the availability, attendance and completion requirements for learners.

In the Session tab, you can edit the date, time and duration of the session. If the session is face-to-face or hybrid, you may add the location from the address book. Add session details, facilitators and coordinators if applicable. If it is a virtual or hybrid session, and you don't have zoom integration, you can add your meeting link here. If you do have zoom integration, please follow the steps in our ‘Create Zoom Sessions and Track Attendance’ document.

You may also like to add upcoming session reminders in the Reminders tab. Reminders will be sent as an email. You can select the number of hours or days before the session students will receive the reminder. Then, begin to edit the email template as required.

If you do not wish to use the standard template for the program, you can opt for a customised email.
 

Email variables are used to insert information that is unique to either a user or a program. This information can be used to populate the email template.

The variables available for each email can be found at the bottom of each template. Ensure that you copy the variable exactly when inserting it into the email. 
 

Sessions will appear in the Program Schedule located in the Calendar tab. Sessions can be added to various calendars (Apple, Google, Outlook, Yahoo or an .ics file) for your reference.