There are four object types that you can add to a section/page as tasks or activities for your participants:
- Content
- Tasks
- Questionnaires
- Assessment
This page includes information about Tasks.
Adding a Task
Add content to sections/pages via the +New button:
Types of Tasks
The five types of tasks that you can use to construct your program pages/sections are:
File Submission |
Ask participants to submit a file. Accepted file types are pdf; word (doc/docx); powerpoint (ppt/pptx); excel (xls/xlsx); video (mp4/mov); image (png/jpg); audio (mp4/m4a). You can also include a template or example file in the task, for participants to download and follow. |
Short Response |
Ask participants to submit a written response to a question. |
Record a Video |
Ask participants to record and submit a video. |
Record a Podcast |
Ask participants to record and submit a podcast. |
Image Submission |
Ask participants to record and submit an image/photograph. |
Task Settings
All tasks include a title and description and can be flagged as Required or Optional. Tasks also have a series of settings:
- Task Type - Switch between the different types of tasks
- Completed by - Individual submission, submission on behalf of a pre-assigned group, or create a new group
- Task description - This description appears on the task at a program level
- Include in learners portfolio
- Submission feedback message to learner - Add a message learners will see upon submission
- Include scoring - Locks in custom outcomes
- Completion rule
- Complete on submission: The learner is marked complete on submission of the task
- Successful, Not yet successful, Unsuccessful: The submission must be marked by a facilitator, choosing one of these outcomes
- Custom outcomes: The submission must be marked by a facilitator using custom outcomes
- Edit after submission - Dependant on the completion rule
- No - the submission cannot be edited once submitted
- Anytime (only available for complete on submission tasks) - The learner can edit their response anytime
- Before Review (only available on tasks with outcomes) - The learner can edit up until their task has been marked by a facilitator
Task Instructions
When opening the task, the Task Instructions are displayed to the participants as per the screenshot below.
Task Description |
This should be a brief introduction to the task. The description displays at the beginning of the Task Instructions, as well as on the page (before the participant opens the task). |
Detailed Instructions |
Include detailed instructions for the task. You may wish to include step by step instructions; expectations for submissions; expectations for the amount of time the task should take etc. |
Attached File/Template |
Attach a file or template. For example, for a stakeholder analysis, you could consider attaching a standard stakeholder analysis template the participants can download, complete, and then submit. |
Response Prompt |
Ask the participants a specific question using the Response Prompt. Even for file, video submissions etc, it’s useful to ask them to reflect briefly on the task requirements. For example: Did you find anything especially challenging about this task? Where you surprised by your results? If you had to complete this task again, what would you do differently? |
Response Template |
Participants type their responses into a free text field. You can pre-fill this field with additional notes, instructions, questions etc as a way of providing some additional guidance. |
Reviewer Settings
If a task completion rule has been set to include outcomes you will need to choose who is going to mark the learner submissions, you can do this by setting the Reviewer role.
- Coach - this is the Coach assigned to the learner. If this is a required task ALL enrolled learners must have an assigned coach, or there will be nobody to mark their submission
- Facilitator - the program facilitator
- Coordinator - the program coordinator
This Reviewer will receive the learner submissions in the My Actions Inbox, Actions Required tab.
Set Outcomes
If a task completion rule has been set to include outcomes you will need to choose those outcomes.
Outcome settings include:
- Limit attempts - Choose how many attempts at tis task a learner is permitted
- Display outcome description and criteria to learner - Choose to share the outcome descriptions with the learners
Outcome creation depends on the Task Completion rule you chose in the initial task settings
Successful, Not Yet Successful, Unsuccessful |
Pre-set outcomes, one successful, one unsuccessful. You can populate the outcome descriptions, names are locked. |
Custom Outcomes |
Create your own Successful and Unsuccessful outcomes, there must be at least 1 of each, amount, names and descriptions are customisable. |
After Submission
There are several settings in tasks that relate to responses and access after the participants have submitted their tasks.
Include Submission Custom Feedback |
A standard “thank you for your submission” message displays by default after the participant has submitted a task. You can customise this message using the Include Submission Custom Feedback option. |
Edit After Submission |
Default is No. Chose the 'Anytime' option to allow participants to edit their response after they have submitted it. |
Include in Portfolio |
Default is Yes. Include this task in the participant's program Portfolio. Most tasks should generally be included in the Portfolio, however you may wish to exclude tasks that have little value to the participants once the program is complete, for example, a task to “introduce yourself to your fellow participants”. |
Sharing
The final settings in tasks relate to participants discussion the task and sharing their responses with facilitators and/or fellow participants. Edit these settings in the ‘Social Learning’ tab.
| Share With Class |
All task submissions and responses are shared with the program’s Facilitators and Coordinators. Task submissions can also be shared with all participants in the cohort, using the following settings: Allow opt out - If enabled, this allows the participants to choose whether or not they share their submission with their fellow participants in the cohort/class. If disabled, then all submissions are shared with all participants. Hide from other participants until they submit - If enabled, participants will not be able to see the submissions of fellow participants until they have submitted their own work. This is to prevent copying etc. If disabled, all participants will be able to see submitted responses as soon as they are submitted. Class discussion on response - If enabled, all participants in the cohort can comment and discuss their fellow participant’s submissions. If disabled, only Facilitators and Coordinators can comment on and discuss a participant’s submission. |
| Facilitator Comment Requirements | This drop-down controls the level of feedback and discussion required by facilitators on this task. |
| Enable Private Facilitator Discussion |
This toggle enables a private discussion on each submission, which is only accessible by the Facilitator and the participant whose submission it is. Other participants cannot see this section on other participants' submissions, they can only see their own private discussion. This option can also be turned on when ‘Share with class’ and ‘Class Discussion on response’ are turned off. So participants will only see their own private facilitator discussions, and no other participants submissions or comments/discussions. |